Business Voicemail Greeting Examples for Every Situation (and Tips)

If you’re crafting a voicemail greeting for your business, finding the right words can feel surprisingly challenging. It becomes even trickier when you need multiple voicemail greetings for different situations, such as after-hours, holidays, or team vacations. 

That’s why we’ve created this guide. Below, you’ll find a curated collection of voicemail greeting examples tailored to different industries and scenarios. 

What are Voicemail Greetings? 

Voicemail greetings are pre-recorded messages played when a caller reaches a phone number, but no one is available to answer. A well-crafted greeting sets the right tone for your business, reassures callers they’ve reached the correct contact, and encourages them to leave a message. 

10 Tips for Creating a Professional Voicemail Greeting 

A good business voicemail greeting is professional, concise, easy to understand, free of background noise, and it includes clear instructions for leaving a message. The best voicemail greetings provide all necessary information without overwhelming the caller, encouraging them to leave a detailed message for effective follow-up communication. 

Here are essential tips to keep in mind when recording your greeting to ensure it sounds polished and professional: 

Plan Your Script in Advance 

Write out your complete greeting before recording. This ensures you include all essential elements like identification, availability, response timeline, and instructions, without rambling or forgetting important details. Having a script eliminates awkward pauses, filler words like "um" or "uh," and helps you stay within the ideal 20-30 second timeframe. 

Practice Before Recording 

If you're recording yourself, rehearse your script multiple times out loud before hitting record. This helps you identify awkward phrasing, practice proper pacing, and build confidence in your delivery. The more comfortable you are with the words, the more natural and professional you'll sound. 

Use a Clear and Professional Tone 

Speak slowly and confidently with a warm, approachable tone. Avoid sounding rushed, overly casual, or robotic. Your voice should convey professionalism while remaining friendly and welcoming. Enunciate clearly so every word is easily understood, especially when stating your name, company name, and phone numbers. 

Eliminate Background Noise 

Record in a quiet environment free from traffic sounds, office chatter, ringing phones, music, or other distractions. Background noise undermines professionalism and can make your message difficult to hear. Close windows, turn off fans or air conditioning if they're loud, and choose a time when your environment is naturally quieter. 

Keep It Concise 

Aim for a greeting that's 20-30 seconds maximum. Include only what's necessary: who they've reached, why you're unavailable, when you'll respond, and what to leave in their message. 

Avoid Jargon and Complex Language 

Use simple, straightforward language that anyone can understand, regardless of their familiarity with your industry. Avoid technical terms, acronyms, or insider language that might confuse callers. 

Smile While Recording 

This might sound unusual, but smiling while you record genuinely affects your vocal tone, making you sound warmer, friendlier, and more approachable. This simple technique makes your greeting more inviting and puts callers at ease. 

Test Your Recording 

Once recorded, listen to your greeting several times from a caller's perspective. Check for mistakes, unclear pronunciation, awkward phrasing, background noise, or audio quality issues. Better yet, play it for a colleague or friend and ask for honest feedback.  

Update Regularly for Relevance 

Change your greeting to reflect current circumstances. An outdated greeting frustrates callers and damages your credibility. Set calendar reminders to update your greeting when circumstances change. 

Consider Multiple Greetings 

If your phone system allows, create separate greetings for different scenarios: standard business hours, after-hours, holidays, and extended absences. This ensures callers always receive the most relevant information and appropriate guidance based on when they're calling.

Samples for Business Voicemail Greeting Messages 

Here are voicemail greeting samples that you can use for your business voicemail: 

General Business Voicemail Greeting Examples 

“You’ve reached [Company Name]. Our team is unable to take your call right now. Please leave your name, contact number, and reason for calling, and we’ll get back to you soon.”

“Hello, thank you for calling [Company Name]. We’re not available right now, but your call is important to us. Please leave a message, and we’ll return it promptly.” 

Brief Voicemail Greeting Examples 

“Hi, this is [Your Name]. Please leave a message, and I’ll call you back soon.” 

“You’ve reached [Company Name]. Leave your name and number, and we’ll return your call.” 

Voicemail Greeting Examples: “Do Not Leave a Message” 

“Hi, you’ve reached [Company Name]. This voicemail is not monitored, so please don’t leave a message. For assistance, email [Email] or visit [Website].”

“Hello, this is [Company Name]. We don’t check voicemail, but you can reach us at [Email] or [Website]. Thank you!” 

Mobile Voicemail Greeting Examples 

“Hey, this is [Your Name]. Sorry I missed your call! Leave a message, and I’ll get back to you soon.”

“You’ve reached [Your Name]. Please text or leave a voicemail, and I’ll respond when I can.” 

Professional Office Voicemail Greeting Examples 

“Hello, you’ve reached the main office of [Company Name]. We’re currently unable to take your call. Please leave your name, phone number, and a brief message, and we’ll return your call as soon as possible.”

“Hi, thanks for calling [Company Name]. Our team is away from the phone right now, but your call is important to us. Please leave a message, and we’ll get back to you shortly.” 

External Voicemail Greeting Examples 

“Hello, this is [Your Name] at [Company Name]. I’m currently away from my desk. Please leave your name, number, and a short message, and I’ll get back to you soon.” 

  “Hi, you’ve reached [Your Name] with [Company Name]. I’m currently unavailable, but please leave your contact details, and I’ll return your call at my earliest convenience.” 

Short Professional Voicemail Greeting Examples 

“Hi, it’s [Your Name]. Leave a message, and I’ll call you back.” 

  “Hey, this is [Your Name]. Can’t talk right now. Please leave a message.” 

Voicemail Greeting Samples for Special Business Situations 

Here are company voicemail greeting samples for special circumstances: 

Out of Office Voicemail Greeting Examples 

“Hi, this is [Your Name]. I’m currently out of the office and will return on [Date]. Please leave a message, and I’ll get back to you then.” 

  “Thanks for calling! I’m out of the office until [Date]. For immediate assistance, please contact [Colleague’s Name] at [Phone/Email]. Otherwise, I’ll return your call when I’m back.” 

Vacation Voicemail Greeting Examples 

"Hi, you've reached [Your Name] at [Company Name]. I'm currently on vacation from [Start Date] through [End Date] and won't be checking voicemail or email regularly. For immediate assistance with active projects, please contact [Name] at [Phone Number]. For all other matters, please leave a message and I'll respond when I return on [End Date]. Thank you!" 

“Hi, this is [Your Name]. I’m currently on vacation until [Date]. I’ll return your call when I’m back. For urgent matters, contact [Colleague’s Name] at [Email].” 

After Hours Business Voicemail Greeting Examples 

“Hi, you’ve reached [Company Name]. Our office is currently closed. Our regular hours are [Hours]. Please leave your name, number, and a brief message, and we’ll call you back the next business day.” 

  “Thank you for calling [Company Name]. We’re closed right now but will reopen at [Time]. Leave a message, and we’ll get back to you promptly.” 

Busy Voicemail Greeting Examples 

“Hi, you’ve reached [Your Name]. I’m currently on another call. Please leave your details, and I’ll get back to you shortly.” 

Business Holiday Voicemail Greeting Examples 

“Happy Holidays! You’ve reached [Company Name]. Our office is closed for the holidays from [Dates]. Leave a message, and we’ll return your call once we’re back.” 

  “Season’s greetings from [Company Name]! We’re taking a short holiday break but will return on [Date]. Leave your message, and we’ll reach out then.” 

Unavailable Voicemail Greeting Examples 

“You’ve reached [Company Name]. We’re unavailable right now. Please leave a message, and we’ll return your call soon.” 

Extended Absence Voicemail Greeting Sample 

“Hi, this is [Your Name]. I’ll be out of the office until [Date] and will have limited access to voicemail. For immediate assistance, contact [Colleague’s Name] at [Email].” 

  “Hello, this is [Your Name]. I’m currently away for an extended period and will return on [Date]. Please leave a message, and I’ll get back to you when I return.” 

Voicemail Greeting Examples in Different Tones and Styles 

Here are business voicemail greeting samples crafted for different styles and tones: 

Friendly Voicemail Greeting Examples 

“Hey there! You’ve reached [Your Name] at [Company Name]. Sorry I missed your call. Please leave your info, and I’ll call you back soon!” 

Polite Voicemail Greeting Examples 

“Hello, this is [Your Name]. Thank you for calling. Please leave your name, number, and message, and I’ll get back to you as soon as I can.” 

Nice Voicemail Greeting Examples 

“Hi there! You’ve reached [Company Name]. We appreciate your call. Leave a message, and we’ll get back to you soon.” 

Formal Voicemail Greeting Examples 

“Good [morning/afternoon], you’ve reached [Your Name] at [Company Name]. I’m unable to take your call right now. Please leave a message, and I’ll return your call as soon as possible.” 

  “Hello, you’ve reached the office of [Your Name]. Please leave your name, number, and a detailed message. Thank you.” 

Creative Voicemail Greeting Examples 

“Hi there! You’ve reached [Your Name] at [Company Name], where we turn missed calls into new opportunities. Leave your message, and let’s make something happen!” 

  “Hey! You’ve caught me away from the phone, probably working on something exciting. Leave your name and number, and I’ll call you back before you can say ‘voicemail.’” 

Industry-Specific Business Voicemail Greeting Samples 

Here are examples of voicemail greetings organized by industry: 

Professional Small Business Voicemail Greeting Examples 

“Hi, you’ve reached [Company Name]. We cannot answer your call at the moment. Please leave your name, number, and a brief message, and we’ll get back to you shortly.” 

  “Hello, this is [Your Name] at [Company Name]. We appreciate your call! Please leave your details, and someone from our team will return your call as soon as possible.” 

Medical Office Voicemail Greeting Examples 

“Thank you for calling [Clinic Name]. We’re assisting other patients at the moment. Please leave your contact details and a brief message, and we’ll reach out shortly.” 

Doctor’s Office Voicemail Greeting Examples 

“Hello, you’ve reached Dr. [Last Name]’s office. We’re unable to take your call. Please leave your name, number, and reason for calling, and we’ll return your call as soon as possible.” 

Dental Office Voicemail Greeting Examples 

“Hi, you’ve reached [Dental Practice Name]. Our team is busy creating beautiful smiles right now. Leave your name, number, and reason for calling, and we’ll return your call soon.” 

Nurse Voicemail Greeting Examples 

“Hi, you’ve reached [Name]. I’m currently with a patient. Please leave your name, number, and reason for calling, and I’ll return your call soon.” 

Hair Salon Voicemail Greeting Examples 

“Hi, you’ve reached [Salon Name]. We’re currently with clients. Leave your name, number, and preferred appointment time, and we’ll call you back soon.” 

  “Hello from [Salon Name]! We’re currently closed. Please leave a message or book your appointment online at [Website].” 

Law Office or Law Firm Voicemail Greeting Examples 

“Hello, you’ve reached [Law Firm Name]. Our team is currently unavailable. Leave your name, number, and a brief description of your inquiry, and we’ll respond as soon as possible.” 

“Thank you for calling [Law Firm Name]. All attorneys are currently in meetings. Please leave a message, and we’ll return your call promptly.” 

Real Estate Voicemail Greeting Examples 

“Hello, you’ve reached [Company Name]. If you’re buying or selling, please leave your name, number, and property address, and we’ll return your call promptly.” 

Real Estate Agent Voicemail Greeting Examples 

“Hi, this is [Your Name] with [Real Estate Agency]. I’m either with a client or out in the field. Leave your name, number, and property details, and I’ll call you back soon.” 

Teacher Voicemail Greeting Examples 

“Hi, you’ve reached [Teacher’s Name] at [School Name]. Please leave your name, number, and reason for calling, and I’ll return your call after class hours.” 

“Hello, this is [Teacher’s Name]. I can’t answer the phone right now, but please leave a message, and I’ll get back to you soon.” 

Customer Service Voicemail Greeting Examples 

“Thank you for calling [Company Name] Support. All representatives are currently assisting other customers. Please leave your name, number, and a brief message, and we’ll get back to you soon.” 

  “We’re sorry we missed your call. Please leave a detailed message, and one of our support specialists will contact you shortly.” 

Professional Therapist Voicemail Greeting Examples 

“Hello, you’ve reached [Your Name], licensed therapist at [Practice Name]. I’m unable to take your call right now. If this is an emergency, please hang up and dial 911. Otherwise, leave your name, phone number, and a brief message, and I’ll return your call as soon as I’m available.” 

  “Hi, this is [Your Name] with [Practice Name]. I’m currently in session. Please leave your name, number, and a brief message, and I’ll call you back during my next available time.” 

How to Turn a Sample into a Business Voicemail Greeting 

Once you've chosen one of the voicemail greeting message examples in this article and customized it with your specific information (your name, company, hours, contact details, and messaging), you're ready to create your professional greeting. 

While recording it yourself using the tips above is always an option, you might also consider alternatives like hiring a professional voice artist or using AI-powered tools. Each method has its own advantages depending on your budget, timeline, and quality requirements.

If you’re looking for a fast and free way to record a professional voicemail greeting for your business, it’s closer than you think. With DialLink's voicemail greeting generator, you can turn any of the free professional voicemail greeting examples provided above into polished audio files in seconds. The tool uses advanced text-to-speech technology to create high-quality voicemail greetings. 

Here's what you get: 

• Up to 5 professional voicemail greetings you can generate and download at no cost 
• 5 language options: English, Spanish, French, German, and Portuguese 
• Voice selection: Choose between professional male or female voices that match your brand 
• Instant generation: Transform your script into a polished greeting in seconds 
• Complete customization: Use our voicemail greeting sample messages or create your own from scratch 
• No limitations: Download and use your greetings wherever you need them.